Skip to main content
Industry-Specific · Music Production

Digital transformation for Global Music Production Company

Unified, end-to-end music production operations — from client discovery to delivery — with AI discovery, automated finance, licensing, and coordinated vendor workflows in one system.

SQUEAK E CLEAN · US & Australia
Read the build
Walkthrough

See the system run

We’re still producing the video walkthrough

The metrics and full project details are ready below ↓

The change

From manual to automatic

One change at a time — swipe through the four.

  1. 01 / 04
    By hand

    Centralized Monday CRM

    Handled manually, step by step.

    Automatically

    Now automated

    Built centralized Monday CRM ecosystem replacing fragmented tool landscape with unified project management and client relationship system

  2. 02 / 04
    By hand

    Custom AI agent based on

    Handled manually, step by step.

    Automatically

    Now automated

    Implemented custom AI-agent based on Claude for intelligent search through client database for project matching and opportunity identification

  3. 03 / 04
    By hand

    Comprehensive financial

    Handled manually, step by step.

    Automatically

    Now automated

    Developed comprehensive financial calculation automation managing vendor payments, quotations, invoicing, and multi-currency operations (USD, CAD, AUD, EUR) for international projects

  4. 04 / 04
    By hand

    Quotation and invoicing

    Handled manually, step by step.

    Automatically

    Now automated

    Created automated quotation and invoicing workflows with intelligent splitting between first and second payments based on project terms and client agreements

What we shipped

Inside the build

Built centralized Monday CRM ecosystem replacing fragmented tool landscape with unified project management and client relationship system

MondayMakeClaudeGoogle SheetsGoogle Drive

Implemented custom AI-agent based on Claude for intelligent search through client database for project matching and opportunity identification

MondayMakeClaudeGoogle SheetsGoogle Drive

Developed comprehensive financial calculation automation managing vendor payments, quotations, invoicing, and multi-currency operations (USD, CAD, AUD, EUR) for international projects

MondayMakeClaudeGoogle SheetsGoogle Drive

Created automated quotation and invoicing workflows with intelligent splitting between first and second payments based on project terms and client agreements

MondayMakeClaudeGoogle SheetsGoogle Drive

Built automated email template generation for producer communications including invoice attachments and project coordination details

MondayMakeClaudeGoogle SheetsGoogle Drive

Integrated Google Sheets backend with Monday frontend providing team visualization capabilities while maintaining calculation accuracy and data validation

MondayMakeClaudeGoogle SheetsGoogle Drive

Implemented validation systems alerting users through Monday Updates when incomplete data prevents calculation completion or document generation

MondayMakeClaudeGoogle SheetsGoogle Drive

Created systematic vendor coordination workflows managing external artists, producers, and creative talent across global network operations

MondayMakeClaudeGoogle SheetsGoogle Drive
Results

Measurable results

Swipe the metrics — each one with what it changed in the business, and why it mattered.

  • System Unity

    Unified multi-tool landscape into Monday CRM for clear, consistent operational visibility

    Shared visibility reduces overhead and improves cross-studio collaboration while preserving each team’s established workflows.

  • Intelligence Advantage

    AI-agent for client discovery finds relevant opportunities across 50,000+ records in seconds

    Increases project value through better opportunity matching while reducing research time from minutes to seconds.

  • Global Finance

    Automated multi-currency finance standardizes quotes, invoices, and payments across USD, CAD, AUD, EUR

    Provides accurate, timely financials across currencies for international music production projects.

  • Creative Network

    Coordinated vendor workflows across producers, artists, and creative partners globally

    Improves coordination while maintaining the creative excellence required for major brand campaigns.

  • Creative Focus

    50% reduction of administrative work for creative teams via automated quoting, invoicing, and communications

    Higher throughput and quality through focused creative time.

  • IP Protection

    Structured licensing management with secure database ensures copyright control and compliance

    Faster rights clearance and lower risk for brand and film projects.

  • Scalable Growth

    Enabled catalog growth and project scaling without proportional admin hiring

    Improves margins while maintaining service quality for major brand clients.

  • Global Transparency

    Transparent project visibility for international teams — aligned producers, creative directors, and management

    Reduces coordination delays and improves collaboration quality across international teams.

Stack

Built on what they already ran

No rip-and-replace, no new SaaS to buy — we connected the tools already in the building.

Runs on
MondayMakeClaudeGoogle SheetsGoogle DriveMondayMakeClaudeGoogle SheetsGoogle DriveMondayMakeClaudeGoogle SheetsGoogle DriveMondayMakeClaudeGoogle SheetsGoogle Drive
Works equally with
Zapiern8nHubSpotPipedriveChatGPTZohoBill.comQuickBooksAirtableZapiern8nHubSpotPipedriveChatGPTZohoBill.comQuickBooksAirtableZapiern8nHubSpotPipedriveChatGPTZohoBill.comQuickBooksAirtableZapiern8nHubSpotPipedriveChatGPTZohoBill.comQuickBooksAirtable
Reviews

In the client's own words

We’ve always used great tools tailored to different parts of our workflow. Unifying them into Monday gave us a single source of truth. AI-agent surfaces relevant clients from 50,000+ records in seconds, and multi‑currency finance runs automatically. Our producers and creatives spend more time on the music while operations stay consistent across time zones.

Internal Program Review — Global Operations

Related work

More from the same playbook

Let's talk

Got a process like this —
still running by hand?

A 30-minute discovery call. We listen, sketch the schema live, and tell you whether we're the right fit — straight.

— or —[email protected] ↗