Skip to main content
Custom Solutions · Music Production

iPad Visitor Management System with Digital NDA Signing

Self-service visitor check-in system that transformed monthly recurring costs into a one-time investment while adding automated NDA management and instant staff notifications.

SQUEAK E CLEAN · US & Australia
Read the build
Screens

See it on screen

SQUEAK E CLEAN screenshot 1
SQUEAK E CLEAN screenshot 2
SQUEAK E CLEAN screenshot 3
The change

From manual to automatic

One change at a time — swipe through the four.

  1. 01 / 04
    By hand

    Next.js 15 iPad optimized

    Handled manually, step by step.

    Automatically

    Apple HIG compliant minima

    Built Next.js 15 iPad-optimized web application with Apple HIG-compliant minimalist design (black background, white text, Poppins font)

  2. 02 / 04
    By hand

    Multi step registration

    Handled manually, step by step.

    Automatically

    Now automated

    Implemented multi-step registration flow: personal info → company details → host selection → photo capture → NDA review and signing → completion

  3. 03 / 04
    By hand

    Digital NDA system

    Handled manually, step by step.

    Automatically

    Now automated

    Created digital NDA system with live text preview (name, company, date auto-filled), canvas signature pad, and automatic PDF generation with embedded signature

  4. 04 / 04
    By hand

    Monday.com as single

    Handled manually, step by step.

    Automatically

    Now automated

    Integrated Monday.com as single source of truth: automatic visitor record creation, file uploads (photo, signed NDA), status tracking, and Connect Boards linking to staff directory

What we shipped

Inside the build

Built Next.js 15 iPad-optimized web application with Apple HIG-compliant minimalist design (black background, white text, Poppins font)

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Implemented multi-step registration flow: personal info → company details → host selection → photo capture → NDA review and signing → completion

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Created digital NDA system with live text preview (name, company, date auto-filled), canvas signature pad, and automatic PDF generation with embedded signature

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Integrated Monday.com as single source of truth: automatic visitor record creation, file uploads (photo, signed NDA), status tracking, and Connect Boards linking to staff directory

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Developed smart host selection with real-time search across name, job title, and email, pulling from cached Monday.com staff directory for instant results

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Built automated notification pipeline: immediate email to host with visitor details and Monday.com record link, welcome package to visitor with NDA attachment

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Implemented returning visitor recognition: system auto-fills registration fields based on email/name from previous visits stored in Monday.com

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Created kiosk mode with 5-minute inactivity timeout that automatically resets form and returns to welcome screen, protecting visitor privacy

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Added bilingual interface (English/Spanish) with language switcher and complete translation coverage

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Built server-side registration pipeline handling Monday.com record creation, PDF generation, file uploads, status updates, and email delivery with retry logic for network resilience

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Integrated Resend email service for guaranteed delivery of host notifications and visitor welcome packages with branded templates

Next.jsTypeScriptReactMondayTailwind CSSResend (email)

Implemented sessionStorage auto-save with 15-minute TTL to prevent data loss if iPad screen locks during registration

Next.jsTypeScriptReactMondayTailwind CSSResend (email)
Results

Measurable results

Swipe the metrics — each one with what it changed in the business, and why it mattered.

  • Outcome

    Transformed $200+ monthly recurring cost into one-time development investment, eliminating ongoing subscription fees

    Long-term cost elimination and full ownership of customizable platform that can evolve with business needs without vendor lock-in

  • Outcome

    100% elimination of paper NDA processes - automatic PDF generation, signature embedding, and digital storage in Monday.com

    Zero administrative overhead for legal document management while maintaining complete compliance and instant access to signed agreements

  • Outcome

    Returning visitor auto-fill reduces repeat registration from 5 minutes to 30 seconds by pre-populating known data

    Enhanced visitor experience for high-value repeat clients while reducing reception workload and demonstrating studio professionalism

Stack

Built on what they already ran

No rip-and-replace, no new SaaS to buy — we connected the tools already in the building.

Runs on
Next.jsTypeScriptReactMondayTailwind CSSResendVercelNext.jsTypeScriptReactMondayTailwind CSSResendVercelNext.jsTypeScriptReactMondayTailwind CSSResendVercelNext.jsTypeScriptReactMondayTailwind CSSResendVercel
Works equally with
Google ChatTwilioGoogle ChatTwilioGoogle ChatTwilioGoogle ChatTwilioGoogle ChatTwilioGoogle ChatTwilioGoogle ChatTwilioGoogle ChatTwilio
Reviews

In the client's own words

We went from paying $200+ every month for basic visitor management to having our own custom system that does everything we need - NDA signing, photos, instant notifications - all integrated with Monday.com where we already manage everything. The ROI was immediate, and now we own the solution.

Elle Graham — Studio Administrator at SQUEAK E CLEAN

Related work

More from the same playbook

Let's talk

Got a process like this —
still running by hand?

A 30-minute discovery call. We listen, sketch the schema live, and tell you whether we're the right fit — straight.

— or —[email protected] ↗